Clayville Library Association By-Laws
Article I – Tenure of Office of Trustees
1) The term of office of trustees shall be five (5) years.
2) There shall be no limit on the number of successive terms for trustees.
Article II – Officers
1) The Officers of the Board shall be President, Vice President, Treasurer, Recording Secretary, and Corresponding Secretary.
2) The Officers’ terms shall be for five (5) years
3) A nominating committee shall be appointed by the President two months prior to the end of the terms.
4) Officers shall be elected at the last regular meeting of the fifth library year by a majority vote of the board.
5) Vacancies among the officers shall be filled by appointment by the Board of Trustees for the remainder of the predecessor’s term.
6) All officers shall have the usual powers associated with their office.
Article III – Meetings
1) Regular meetings shall be held the first Tuesday of each month, at 7:00 PM, and shall be open to the public except when closed in executive session.
2) Special meetings shall be held at the call of the President or any three Trustees.
3) A majority of the designated number of the Board shall constitute a quorum.
4) The order of business shall be as follows:
a) Roll Call
b) Review of minutes of previous meeting
c) Financial Report and approval of expenditures
d) Report of the Library Director
e) Report of special committees
f) Nominations and elections, if any
g) Correspondence and communications
h) Unfinished business
i) New business
j) Adjournment
Article IV – Committees
1) There are no standing committees. Special committees may be formed to handle specific issues as needed.
2) These committees shall have all the usual powers associated with such committees.
3) The President of the Board shall appoint all committee members.
4) Ad hoc committees may be appointed by the President with approval of the Board. Non-Board members may be appointed to such committees to bring special capabilities for the resolution of problems confronting the committee.
5) All committee actions are subject to approval by a majority of the Board.
Article V – Library Director
1) The Board shall appoint a qualified library director who shall be the executive and administrative officer of the library.
2) The Director shall be held responsible for the performance of duties as spelled out in the job description provided by the Board.
3) It shall be the duty of the Director to attend all meetings of the Board, including budget meetings, or public meetings where action may be taken affecting the interests of the library. The Director shall have the right to speak on all matters under discussion at the Board meetings but shall not have the right to vote thereon.
Article VI – Amendments
1) These by-laws may be repealed, amended or added to by a majority vote of the whole Board at regular meeting.
2) Such action may be taken, however, only after the substance of the proposed repeal, amendment, or addition has been presented in writing at a prior regular or special meeting.
3) And, notice thereof has been given in the notice of the meeting at which it is to be considered.